From 1 November 2021, you many need to take some extra steps when onboarding new employees who start working for you, and they don’t choose a super fund.

If you have a new employee starting from the 1 November 2021… and they don’t choose a Super Fund, you may now need to request their ‘stapled super fund’ details from the ATO.

A stapled super fund is an existing super account of an employee that follows them as they change jobs.

This change aims to stop your new employees paying extra account fees for unintended super accounts set up when they start a new job.

What you need to know

You may need to request stapled super fund details when:

  • your new employee starts on or after 1 November 2021
  • you need to make super guarantee payments for that employee, and
  • your employee is eligible to choose a super fund but doesn’t

You may still need to request stapled super fund details for some employees even though you don’t need to offer them a choice of super fund. This includes if your employees are temporary residents or they’re covered by an Enterprise Agreement or Workplace Determination made before 1 January 2021.

You and your representatives can request stapled super fund details for your employees if you have full access to Online services for business. You need to review and update these accesses to protect the privacy and safety of your employees’ personal information.

You must meet your choice of super fund requirements and any stapled super fund obligations by the quarterly due date or you may face penalties.

What you need to do from 1 November 2021

Step 1: Offer your eligible employees a choice of super fund

You will need to give your eligible new employees a Super standard choice form and pay their super into the account they detail on this form. Most employees are eligible to choose their preferred super fund account,

There is no change to this step of your super obligations.

Step 2: Request stapled super fund details

If your employee doesn’t choose a super fund, you will need to log into the ATO’s Online services –  ‘Employee Super Accounts’ to request their stapled super fund details.

HFB are able to help you with this.

The ATO will provide your employee’s stapled super fund details after they have confirmed that you are their employer.

If the ATO provides you with a stapled super fund details for your employee – you must pay your employee’s super using these details.

Step 3: Pay super into a default fund

You can also pay into a default fund, or another fund that meets the choice of fund obligations if:

  • your employee doesn’t choose a super fund, and
  • the ATO have advised you that they don’t have a stapled super fund.